Volunteer Agreement
VOLUNTEER REQUIREMENT
EACH STINGRAY FAMILY is required to commit to at least one volunteer shift in each swim meet that their swimmer will be participating in. If your family has more than 2 swimmers in a meet, you might be asked to volunteer for two shifts per meet. This also applies if your swimmer participates in the post-season meets--Meet of Champions and All-stars. If your child is swimming in the post season meet, we need you to volunteer! MANY of you always go above and beyond, so we thank you for your help!
Swimming with the Stingrays is affordable because our team is run by volunteers. Some of our families choose to volunteer all season (and beyond) on our Stingray Board, which we encourage and appreciate. The Board plans and coordinates our meets and events, hires coaches, and works with the SHRSL to make our team run. But when it comes to swim meet days, it takes about 100 volunteers per meet to run an efficient and successful meet, so we need everyone!
HOW TO BE A VOLUNTEER
Our meets are generally held on Monday evenings in May and June. Specific meet timing information is emailed and posted on our website before each meet, but for planning purposes, expect that first-half volunteers usually arrive around 3:30-4:00 PM, and second-half volunteers arrive around 6:00 PM. Times vary for home and away meets.
Any adult member of your family may volunteer at our meets (minimum age is 17). A few jobs, like Stroke Judge, require in-person training, but most of our jobs are easily learned from our experienced volunteers or from our website. Some example jobs: Timers, Age Group Parents, Scorekeepers, Awards, Ready Bench Coordinators, and Set-Up/Clean-Up Teams.
We understand that fitting volunteer shifts into your busy family and work schedule requires planning, so we truly appreciate your efforts.
Arriving on time for your chosen shifts is required for your volunteer commitment. If you are unsure about which jobs might be best for your family’s volunteers, our volunteer coordinators are happy to suggest jobs that best match your needs.
SIGN UP
As soon as the league determines a meet schedule, we can open up volunteer registration. You'll be able to sign up for these shifts through the online portal.
POST-SEASON MEETS
If your swimmer(s) is entered into a Post-Season Meet, your family is required to work 1 shift per meet. If there is a greater need for parent participation, a family with multiple swimmers may be asked to work 2 shifts.
VOLUNTEER DEPOSIT & NEXT-YEAR REGISTRATION
The Stingrays authorize a $250.00 volunteer guarantee deposit per swimmer at the time of registration. However, the team would much rather have your time and commitment than your money – the deposit is NOT a buyout option. Your credit card hold will not be processed unless you do not complete your family’s volunteer requirement.
Please note that families who do not sign up for and complete their required volunteer shifts will not qualify for returning-swimmer registration for the 2027 season.
